Business writing is a unique form of writing, a type of writing that can be learned and adopted. The business world values different qualities in writing; it wants precision, succinctness, clarity, no fluff; get to the point quickly so I can move onto my next email, or memo, or business letter. This web page offers resources and advice on writing business documents and pieces that will improve your business communication and success.
Here are some tips on writing better business documents:
- Tone. You ever heard of the power tie? A powerful tone in your business communication will get you far. Write with confidence and self-assurance. Who will listen to a business person who is unsure of themselves?
- Clarity. Professionals want to be told the facts quickly, clearly, and concisely. Don't waste anyone's time with flowery language, pompousness, or unrelated gossip.
- Organization. No business professional wants to listen to nonsensical rambling. Get to your point, explain the point, explain what you want. Organize your business content in a logical order.
- Courtesy. Don't get me wrong with the previous points; don't mistake powerful tone for rudeness. Effective writing in business hinges on courtesy and professionalism. Be polite; you don't have to step on people's toes or burn down buildings in your business communication. Honey attracts more bees than vinegar.
- Proofread. Nothing says, "I'm lazy and incompetent" like a business document full of typos and grammatical errors. Read your business document twice before sending it out. If you have poor grammar, seek professional instruction to improve. Yes, it's that important.
I highly recommend a few outstanding books and guides on writing for business:
Elements of Business Writing: A Guide to Writing Clear, Concise Letters, Memos, Reports, Proposals, and Other Business Documents. This books is effective tool for producing clear, concise, and persuasive business prose. Equally useful to executives and support staff, it shows how to: write clearly and powerfully; rid writing of jargon and pompous language; organize material effectively; and avoid errors in spelling, grammar, and usage.
Effective Business Writing: Strategies, Suggestions and Examples. This guide discusses the elements essential to good writing in business.
The Business Style Handbook: An A-to-Z Guide for Writing on the Job with Tips from Communications Experts at the Fortune 500. This guide is today's most comprehensive, practical and easy-to-use guide for writing effectively on the job. It is filled with tips and advice for improving your on-the-job writing skills, whether it's an email, business letter, memo, or business plan.
Here is a great Internet directory of companies and services in writing for business: